The Records Resource Group

What records does your department keep?

A short inventory of the records your department manages — what each one is, how long you keep it, and when it was last destroyed. Pick your department, list what you’ve got, and you’re done.

Takes about five minutes. The messier the better — no judgment.

Step 1 · Your department

Your name *

Email (optional)

Department *

Step 2 · Your records

List the records your department manages

One row per record series or type. Add as many as you need — even a rough guess on the schedule or last-destroyed date is useful.

Step 3 · A little context

Optional, but helpful

Skip any of these if you’re not sure.

Who owns these records day to day? (optional)

Where do they live? (optional)

Is anything under a current legal or audit hold? (optional)

What records does your department keep?

List the records your department manages

Optional, but helpful

Thank you — your inventory is on its way.